For nonprofit teams
Your mission shouldn’t stall when the coordinator is out.
Capture how programs, volunteer shifts, fundraising events, and onboarding actually work — then run those checklists again without rebuilding them from email threads.
Volunteer Shift Opening
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Unlock storage & set welcome table
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Brief volunteers on today’s roles
-
Confirm emergency contact sheet posted Notes
-
Close out sign-in & secure supplies
Shared steps for staff, volunteers, and partners.
The process is ready before the shift or event starts. Volunteers can complete a guest link. Leaders see what finished without chasing texts.
- Every volunteer shift starts from the same list.
- Event setup and teardown are reusable.
- Partner organizations get clear guest steps.
- Onboarding for new staff is repeatable.
- Completion is visible to program leads.
Nonprofit volunteers preparing for a community event
Too much hangs on one person’s inbox.
Event plans live in last year’s spreadsheet. Volunteers get different instructions depending on who briefed them. When a key staffer leaves, the next person starts over.
- Volunteer shift prep is inconsistent.
- Event setup depends on who remembers the details.
- Program open and close routines vary by site.
- Board and donor event handoffs are last-minute.
- New staff learn by asking around.
Capture the work once. Share it with whoever runs it.
Turn nonprofit checklists into processes. Use guest links for volunteers and partners. Track completion across sites and events.
Processes
Work nonprofits teams run again and again
Volunteer shift prep
Briefing, materials, and closing steps for each volunteer block.
Fundraising event setup
Venue, registration, and teardown in a reusable checklist.
Program site opening
Safety, materials, and welcome steps before clients arrive.
New staff onboarding
Access, orientation, and first-month operational milestones.
Partner / vendor day-of
Guest-friendly steps for outside helpers on event day.
Monthly board packet prep
Document collection and review steps before the meeting.
Guest completion
Your process shouldn’t require a software rollout.
Share a link with the person who needs to complete the work. On Pro plans, they can run and submit it — substitutes, contractors, volunteers, and vendors included.
Shared process link
/g/nonprofits-process
Opened → completed → visible to the owner
See it the way your team will use it
Tasks, notes, and progress — the same process your team will run.
Volunteer Shift Opening
-
Unlock storage & set welcome table
-
Brief volunteers on today’s roles
-
Confirm emergency contact sheet posted Notes
-
Close out sign-in & secure supplies
Across roles in nonprofits
Program managers
See which site and event processes are complete.
Coordinators
Run the same shift and event lists every time.
Volunteers
Follow a guest link for the shift.
Development & events
Reuse setup and teardown checklists year after year.
Templates
Don’t start from scratch
Only linking to templates and categories that exist in the public library.
Simple to start
Start with a checklist.
Build an operating system over time.
Start free with a checklist or a template. Upgrade when a school, care team, or crew needs guest links, unlimited checklists, or shared assignment.
Free
Enough to capture processes and build the habit.
- Up to 2 checklists
- Personal checklists to get organized
- No credit card to begin
Pro
For recurring processes and guest completion links.
- Unlimited checklists
- Guest process links
- Personalization, embeds, and PDF export
- Reminders
Put the way nonprofits works into Checkli.
Create the process once. Share it with the people responsible. Know when it gets done.